How do I add a space to my venue?

A space is any bookable area in your venue — a ballroom, patio, stage, or meeting room. Build your master list once, then assign spaces to events as they’re booked.

Steps

1. Go to My Venue > Spaces.

2. Click Create Space.

3. Name the space and add any details you want tracked, like capacity or layout.

4. No save button — updates save as you go. 

Good to know: Venue spaces are your master catalog. Event spaces are whichever of those you’ve assigned to a specific event — the two stay in sync automatically.

How do I set rates for a space?

Steps

1. Go to My Venue > Spaces. 

2. Open the space from your venue’s Spaces list.

3. Add Space Rates — regular, overtime, holiday.

4. No save button — updates save as you go. 

Good to know: Rates apply automatically when you assign that space to an event, but you can override them for a specific event if needed. Updating a rate later only affects future planning — it won’t change invoices you’ve already sent.

How do I edit a space?

1. Go to Spaces.

2. Select the space you want to edit.

3. Update any details, or select the option to deactivate or archive the space.

4. Save.

Good to know: Archiving a space removes it from your active list but preserves all historical records tied to it. It won't affect past events.

How do I delete a space?

Steps

1. Go to My Venue > Spaces.

2. Select the box to the left of the space you want to delete. 

3. Click Delete Spaces. 

Good to know: Deleting a space removes it from your active list but preserves all historical records tied to it. It won’t affect past events.